Apprentice Administrator

As a Business Administration Apprentice, you will play an important role in supporting the smooth day-to-day running of Next Steps Education. You will provide administrative and finance support whilst developing valuable professional skills in a busy educational environment.

Key responsibilities will include:

Finance & Administration

Assisting with bookkeeping activities, including filing banking transactions and maintaining organised financial records.

Filing and managing supplier invoices, remittance documentation, purchase orders and journals.

Registering new suppliers on accounting software systems.

Supporting invoice preparation and recording of services delivered.

Maintaining and updating records of client rates.

Assisting with the preparation of documentation for HMRC, including intermediary reports and VAT returns.

Processing purchase orders and undertaking accurate data entry.

Supporting the timely communication of financial information across the organisation.

Office & Reception Duties

Sharing responsibility for front-of-house duties.

Greeting visitors and creating a professional, welcoming environment.

Managing visitor sign-in procedures and maintaining safeguarding requirements.

Supporting health and safety, fire safety and office compliance procedures.

Answering telephone calls and responding to enquiries professionally.

Managing office stationery and resource stock levels.

Supporting general administrative and office management tasks.

Business Support

Maintaining accurate digital and paper records.

Compiling key performance indicators for clients.

Assisting with document preparation and filing.

Supporting organisational projects and operational improvements.

Working professionally with colleagues, schools, local authorities, tutors, mentors and external partners.

What We're Looking For

We are seeking someone who is:

Enthusiastic and eager to learn.

Highly organised with strong attention to detail.

Confident using Microsoft Office applications.

Able to communicate professionally with a range of stakeholders.

Reliable, trustworthy and capable of handling confidential information appropriately.

Comfortable working as part of a team and using their own initiative.

Interested in business administration, finance and office management.

Able to adapt to new software applications.

Essential Requirements

GCSE Grade 4/C or above (or equivalent) in English and Maths, or willingness to work towards these qualifications as part of the apprenticeship.

Strong written and verbal communication skills.

Good organisational skills and attention to detail.

Desirable

Previous experience in an office, customer service or administrative environment.

An interest in education, finance or business operations.

What We Offer

A nationally recognised Level 3 Business Administration qualification.

Support and mentoring from experienced professionals.

Hands-on experience in finance, administration and office management.

Opportunities to develop transferable skills for future career progression.

A friendly and supportive working environment.

The opportunity to contribute to an organisation making a real difference to young people's lives.

About Next Steps Education

Next Steps Education provides bespoke alternative provision and specialist support for children and young people across Devon and surrounding areas. We are passionate about creating positive outcomes through personalised, relationship-based approaches that help learners overcome barriers to education and achieve their potential.

Find out more at: www.nextstepseducation.org