Apprentice People (HR) Coordinator
Uppingham School · Rutland
EducationAdvanced Level 3On-siteProgression
Responsibilities
To develop the skills and knowledge required to manage day-to-day people queries and provide People Operations advice, supporting a broad range of HR activities across the employee lifecycle, from transactional processes to advisory support, while assisting in the effective management of the HR Information System (HRIS).
HRIS Development, Maintenance & Optimisation
• Support the ongoing build and configuration of the HRIS (iTrent), including modules such as employee records, absence, onboarding, and training
• Assist in system testing, data migration, and validation activities during HRIS development phases
• Maintain high-quality data through regular audits, reconciliations, and error correction
• Support the creation and maintenance of standardised workflows (e.g. onboarding, contract changes, approvals)
• Participate in monthly routine and ad hoc data reports (e.g. headcount, absence trends, compliance tracking)
• Identify opportunities to improve system use, reduce manual processes, and enhance reporting capability
• Maintain clear process guidance and user documentation for HRIS activities
Data Integrity & Compliance
• Maintain people data, ensuring all records are accurate, complete, and up to date
• Maintain the Single Central Register (SCR) in line with statutory safeguarding requirements
• Ensure all data is handled in accordance with GDPR and School data protection policies
• Audit employee files (digital and paper) to ensure they are complete and inspection-ready
• Support internal and external audits by preparing and validating required data
People Operations Delivery
• Provide consistent administrative support across the full employee lifecycle:
-Onboarding: contracts, pre-employment checks, system setup
-In-life changes: promotions, pay changes, contract amendments
-Offboarding: leavers processing, exit documentation, system updates
• Undertake safer recruitment checks including references and DBS
• Monitor and support People Partners manage key operational timelines (probation reviews, appraisal cycles, contract renewals)
• Support payroll processes through the accurate and timely submission of data changes
• Manage and triage the People inbox, ensuring queries are responded to or escalated appropriately
Process & Workflow Management
• Execute repeatable administrative processes with consistency, accuracy, and efficiency
• Support the documentation and continuous improvement of standard operating procedures (SOPs)
• Identify inefficiencies or duplication in processes and propose improvements
• Support the transition from manual to system-led processes across the People function
• Ensure all processes are delivered to a high standard and within agreed timelines
General Support
• Provide first-line support to staff queries, ensuring a professional and helpful service
• Support People projects (e.g. HRIS updates and upgrades, policy rollouts, reporting improvements)
• Work collaboratively with Payroll, Finance, and departmental stakeholders
Note
This Role Definition is not an exhaustive list of what may be expected of you in the role. It is noncontractual and may be amended by the School from time to time. Colleagues are required to comply with all of Uppingham School’s Health, Safety and Environmental policies.
Perks & benefits
Professional Development Employee Discounts Free Meals and Snacks
Skills required
Essential
- Strong digital capability and confidence working with systems (e.g. Excel, databases, HR systems)
- Exceptional attention to detail and accuracy, particularly with data entry and validation
- Comfortable working with repetitive, process-driven tasks requiring consistency
- Highly organised with the ability to manage multiple workflows and deadlines
- Strong written and verbal communication skills
Desirable
- Interest in HR systems, data, or process improvement
- A knowledge and understanding of databases and the ability to manipulate data held
- Previous experience in an administrative or data-focused role
- Understanding of data protection principles
- Experience in the school or educational sector
Qualifications required
5 GCSEs Grade A*-C including English and Maths.
Training you'll get
BPP apprenticeship training programmes aredelivered virtually by our fully qualified and industry-experienced trainingteam. Using their expert knowledge, we’ve purposefully built our programmesaround the real-world use of modern technology, so that the skills we createcan be directly applied in the workplace.
Throughout the apprenticeship learners receive coaching, help andguidance from a dedicated team who are there to ensure they get the most fromtheir work experience.Future prospects
Potential for a full time role on completion
The essentials
Hours, commitment and the dates that matter.
Hours
35 hours per week
Duration
16 months (Fixed Term)
Roles available
1
Posted
10 Jul 2026
Interviews
03 Aug 2026
Starts
Aug 2026
Apply by
31 Jul 2026
Training provider
BPP
Delivers the training for this role and manages your application.
Where you'd be based
LE15 9QD
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